OPS Agency Equipment and Firearms Tracker helps you track equipment and firearms assigned to users. All data is stored in your browser until you save or restore a data file.

Get started

• Click Get Started on the landing page.
• Edit your Agency (name, address, phone, logo) in the header.
• Users tab: Add users, then click a user to manage their equipment. Click Add item to add a new item or assign one from inventory.
• Equipment tab: Manage an inventory of equipment (name, manufacture date, expiration date, photo). Assign items to users from a user’s equipment panel. Print inventory (PDF) to view all.
• Ammunition tab: Track ammunition (name, caliber, type, quantity, type, obtained for, photo).
• For weapons, set weapon use (duty / off duty / backup or Other) and, for off duty or backup, indicate if paperwork was provided and approved.

Equipment and form fields

• Item name, equipment name, ammunition type, and similar list fields use a dropdown with an “Other” option. Choose a preset value or select Other to enter a custom value in the text field that appears.
• To delete an item from a user’s gear list, click Delete on the item card. If the item is from inventory, it is only removed from that user and remains in inventory. If the item is not in inventory, you will see a warning that it will be removed permanently.

Removing a person (user)

• Click Remove on a user card to start removing that person. A warning modal appears explaining that all records for that person (equipment, firearms training, qualifications) will be deleted and cannot be recovered.
• You must click Yes, remove this person permanently to confirm. Cancel or closing the modal does not remove anyone.

Firearms training

• Firearms Training tab: Use the calendar to add or view training by date. On dates that have training, use COPY OPS TRAINING NOTIFICATION to copy a formatted message (date, time, location, and list of personnel scheduled) to the clipboard for pasting into email or the OPS rich text editor. The same button appears in the training modal when viewing a session.

Firearms qualification

• From a user card, click Firearms Training to open qualifications. Select a training date to enter or edit qualification details (weapons utilized, pass/fail, scores, notes).
• If a weapon was used for a qualification and is later removed from the user’s gear, that weapon’s record remains for that qualification date and is shown as “Previously assigned — used for this qualification.”
• When Remedial training is set to Yes, a Remedial details field appears for free-text notes and details.

Images

• Click any uploaded image (equipment, inventory, ammunition, or qualification target photo) to open it larger in a viewer modal. Use Download Image in the viewer to save the image to your device.

Search and filter

• Equipment search: Find items by name or serial across all users. Results can be exported to CSV or PDF.
• User search: Type in the user search box to filter the list by name or badge.
• Sort/filter: Use the dropdown to show Active first, A–Z, by equipment count, or only Active or only Not Active users.

Saving and restoring data

• Save Secure Data File: Downloads a JSON file with all data (agency info, every user, all equipment, inspections, images, dates, and settings). Save this file regularly and keep backups.
• Activate Secure Data File: Choose a previously saved JSON file to restore. Your current in-browser data is replaced by the file so that everything (agency, users, equipment, inspections) is restored.

User status and dates

• Each user has an Active date (Start Date) and, if deactivated, a Deactivated date (End Date). These are shown on the user card and in the equipment panel.
• In the equipment panel, use Mark Not Active / Mark Active to change status; set Start/End dates in Edit User for exact active and deactivated dates.

Reports

• From a user’s equipment panel: Export to CSV or Download user report (PDF).
• From the data section: Export full CSV for all users and equipment in one file.
• Firearms qualification records can be exported as PDF (single date or all records for the user).